FDB Security

Florida Data Bank of Tallahassee currently stores and manages over 175,000 cubic feet of records. Our customers include most of the major law firms and accounting firms in the area. Financial institutions, medical facilities and governmental agencies are also a part of our customer base. The security and confidentiality of these records is of primary concern to all of our customers.

Set forth below are the operating procedures and facility requirements that have been implemented at Florida Data Bank of Tallahassee to maintain the highest practical level of security and confidentiality for our customer’s deposits.

Facilities:

• Steel, Brick & Masonry Construction; not a metal clad building
• Company Owned Facility; not a leased building.
• Perimeter Fencing
• Intrusion Alarm & Detection System; 24 Hour/Day Monitoring
• Smoke Detection; 24 Hour/Day Monitoring
• All Steel Shelving
• Low profile exterior markings on building.
• Regular pest control for entire facility.
• Expansion space on site; 104 feet above sea level

Transportation

• Company owned vans; no third party carriers.
• Pickup and delivery by company employees.
• Barcode wands utilized by FDB Courier at time of pickup or delivery.

Operating Procedures

• All employees must sign Confidentiality Statements
• Sign in and escort procedures for all visitors
• Computerized Barcode Tracking System
• Barcode/Numeric Box ID
• Random Storage System
• Customer Authorization procedures for box/file retrievals
• Daily back-up of computerized inventories and indexes
• All deposits insured per Storage & Service Agreement
• Member of PRISM and subscribe to PRISM Code of Ethics
• Authorization list is required for all accounts